Program/Project Specialist | University of Minnesota Twin Cities Job at University of Minnesota Twin Cities, Minneapolis, MN

QTRYYkhkc1ZkeVYvaC80RE1yNGNQSGNOdFE9PQ==
  • University of Minnesota Twin Cities
  • Minneapolis, MN

Job Description

Responsibilities/duties:
Departmental program and project support - 30%

  • Co-lead departmental events and meetings e.g. receptions, retreats, faculty/staff meetings.
  • Serve as lead contact for OBGYN division facilities and operations projects.
  • Lead administrator for financial transactions including expense payments, employee reimbursements, purchasing card transactions, and travel reimbursements. 
  • Train and be a resource for other administrators working in EFS and Peoplesoft. 
  • Serve as departmental and division information source, answering and triaging phone calls.
  • Special projects as assigned.

Clinical support for WHS â“ 10%

  • Manage clinic and hospitalist schedules and entering data into online scheduling software.
  • Provide primary administrative support for the Division of Obstetrics, Gynecology, Midwifery and Family Planning and Complex Family Planning division and their clinical staff.
  • Provide secondary administrative support for the Maternal Fetal Medicine, Gynecologic Oncology and UroGynecology division clinical staff.

Department Communications â“ 10%

  • Oversee the design and proofreading of departmental communications.
  • Oversee and manage communications for departmental events e.g. receptions, retreats, faculty/staff meetings.
  • Manage design and data entry for department website and other departmental websites.

Talent Planning & Acquisition: Recruitment, Selection, Hiring and Onboarding â“ 10%

  • Project lead for the onboarding process of new OBGYN faculty.
  • Manage tasks between MHealth/UMPhysicians and Fairview as needed.
  • Lead administrator working as point person with the Office of Faculty Affairs for all new faculty recruitment
  • Lead coordinator of annual faculty reviews, post-tenure reviews, and faculty promotions for the OBGYN Division.

Administrative Support for departmental faculty â“ 40%

  • Provide primary administrative support for the Division of Obstetrics, Gynecology, Midwifery and Family Planning and Complex Family Planning division and their faculty/providers.
  • Provide secondary administrative support for the Maternal Fetal Medicine, Gynecologic Oncology and UroGynecology division faculty/providers.
  • Manage faculty calendars and schedule meetings, including making decisions on a daily basis regarding the faculty's electronic calendars.
  • Provide support with composition, word processing, editing, and formatting correspondence, curriculum vitae, manuscripts/reviews/abstracts, bibliographies, grant paperwork and reports.
  • Assist with travel arrangements for faculty (airline reservations, hotel reservations, and meeting registration) related to conferences and speaking engagements.
  • Maintain and order office supplies and equipment.

All required qualifications must be documented on application materials
Required Qualifications:

  • High School Diploma/GED and five (5) years of related office and administrative experience to include project management.  Training/education may be substituted for up to two (2) years of experience.
  • Customer service oriented.
  • Computer experience using Google calendar and Gmail, MS Office (Word, Excel, PowerPoint, at a minimum) and maintaining calendars for multiple individuals.

Preferred qualifications:

  • Experience scheduling complex meetings with multiple participants using various electronic calendar systems and arranging event details (i.e., room scheduling, catering, etc.).
  • Intermediate to advanced computer skills including proficiency with Microsoft Office and electronic calendars.
  • Knowledge of and experience with electronic medical records, audio/visual technology and equipment.
  • Demonstrated excellent interpersonal and communication skills (written & verbal) to include proactive dissemination of information; proficiency in grammar, punctuation, and spelling.
  • Demonstrated exceptional organizational and problem-solving skills.
  • Ability to multi-task and prioritize in a fast-paced environment, work independently, show initiative, meet deadlines, and provide administrative support to multiple people.

About University of Minnesota Twin Cities

The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.

Connections working at University of Minnesota Twin Cities

Job Tags

Similar Jobs

Northern Hospitality Group

General Manager - 2025 Summer Season Job at Northern Hospitality Group

 ...wilderness.About Us At 49th State Brewing, we combine world-class craft beer, locally inspired cuisine, and a welcoming atmosphere that...  ...live events, and the Into the Wild Bus 142, we are more than a brewery - we are a destination for locals and travelers alike.About the... 

Aveanna Healthcare

Private Duty Nurse RN Job at Aveanna Healthcare

 ...patients and move equipment without assistance Prolonged walking, standing, bending, kneeling, reaching, twisting to sit. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or... 

Ignitely

ECommerce Marketing Manager Job at Ignitely

About the job ECommerce Marketing ManagerOur client is looking for a dynamic Ecommerce/Digital Marketing Manager to join the inaugural team of a new home and lifestyle brand. This role will report to the Head of Marketing and be responsible for building and driving profitability... 

Noblis

Software Developer (All Levels) Job at Noblis

 ...Responsibilities Noblis is seeking to hire a Software Developer with an ACTIVE Top Secret Clearance. As a Software Developer, you...  ...and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular... 

Windy City Wire

Warehouse Order Picker Job at Windy City Wire

 ...PM to 11:30 PM with a 30-minute unpaid lunch. This position will primarily assist with picking orders for shipment plus a mix of packing and wrapping participation. Job Responsibilities include (but not limited to): Prepares orders by processing requests and...